Budget Management

Presentation

ZCC provides the ability to calculate mainframe cost and to manage your budget.

Why ?

• Centralize IT budgeting: ensure that budgeting for technology is done from an enterprise perspective instead of being siloed in individual departments.
• Compare budget to actual costs: At the end of the fiscal year, actual money spent should be compared to what was originally budgeted.
• Develop goals and objectives: help the department take a long-range view of operations instead of operating on a day-to-day or crisis-to-crisis leve
• Set standards: The IT Department should have a published set of standards for the purchase of any IT equipment, software or services.

Requirement

Fiscal year

Before using the budget management feature, you need to define the fiscal year first month.

Go to settings panel (on the right of the main menu):

Open the “Fiscal Year” tab, choose your starting month and update it :

Filters

Budget management provides you the possibility to divide your budget and to visualize it thru different point of view. To define these scopes, you must create the filter used by budget management.

You can access to the filter on the filters panel (on the right of the main menu):

Budgets are only available for the following filters:

Budget Management

Define you budget

You can access to budget management thru the Cost Control page:

You should have the following page:

1. Choose the fiscal year to update
2. Define your budget for each month. If you update the total, it will be divided and updated for each month
3. Use tabs to navigate between filters
4. Delete the current budget or add a new one for another fiscal year

In the “Datacenters”, “Entities” or “Environments” panel, you will find the following information:

If the sum for a month is not equal to the Global budget for this month, you will have a warning. You can still save your budget, despite this.

Budget and cost follow-up dashboard

You can access the dashboard on the Cost Control page:

Preview

Note: To update the dashboard, you need to rebuild the elasticube zc_cc.a.e_Budget_vs_Cost.

Limitations

Only MLC software costs are in ZCC so the comparison of budget versus costs are either a fraction of the SW actual costs vs SW budget or SW actual costs of the total IT budget (knowledge of the share of MLC costs in budget)

Budget is not definable by categories (like SW, HW, services… OPEX, CAPEX)

No alerts for over-budget or predicted risks

Budget and cost follow-up dashboard doesn’t display the DevTest cost (no repartition key exists for DevTest Lpar).